THE SUCCESSION PLANNING COMPANY LIMITED

PRIVACY STATEMENT

May 2018

Introduction


The Succession Planning Company Limited is committed to protecting the personal information and privacy of the candidates we represent and the clients for whom we work.


This Information Notice, together with any other documents referred to in it, sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we treat it.

For the purpose of the General Data Protection Regulation, the Data Controller is The Succession Planning Company (company number 09732179) whose registered office is at The Old Manse, Atch Lench, Evesham, Worcestershire, United Kingdom, WR11 4SW.

We may update this Information Notice from time to time. Any changes we make in the future will be posted on our website at http://www.successionplanning.company. Please check back regularly to see any updates or changes.

Data Protection Officer

The contact details for our Data Protection Officer are as follows:

Name:            Christopher Seabourne

Title:              Senior Partner/Data Protection Officer

Email:            privacy@successionplanning.company

Telephone:    +44 (0)1386 871800

Letter:           The Old Manse, Atch Lench, Evesham, Worcestershire, United Kingdom, WR11 4SW.

It is the responsibility of the Data Protection Officer to keep our organisation and our staff informed and advised about their obligations to comply with data protection laws, to monitor compliance with those laws, to advise on data protection impact assessments, to train staff and conduct internal audits, and to be the first point of contact for supervisory authorities and for individuals whose personal data we are processing.

Particulars of processing

We process personal data about our stakeholders (by which we mean current and former candidates, clients and any other person who has contact with us) in a range of ways, and for a range of purposes.
It may be the case that you have contact with us in more than one capacity, so please look at all the Schedules that may apply to you if you wish to know more about how we process your personal data.

Your rights as a data subject

This Section sets out the rights that you have as a data subject, by reason of the General Data Protection Regulation.

You have the following rights:

The right to request access to the personal data that we hold about you;
The right to request rectification of the personal data that we hold about you;
The right to request erasure of the personal data that we hold about you;
The right to request restriction of processing about you;
The right to object to processing; and
The right to data portability.

If you wish to invoke any of the above rights, please notify our Data Protection Officer using the contact details set out above.

Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time. If you wish to invoke this right, please notify our Data Protection Officer using the contact details set out in Section 2 above. Please include the words DATA PRIVACY REQUEST in the subject line of your email, or at the top of your letter.

You have the right to lodge a complaint with a supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/

Contact details

You can contact us in the following ways if you have any questions or concerns about personal data and privacy matters:

Name:            Christopher Seabourne

Title:              Senior Partner/Data Protection Officer

Email:            privacy@successionplanning.company

Telephone:    +44 (0)1386 871800

Letter:           The Old Manse, Atch Lench, Evesham, Worcestershire, United Kingdom, WR11 4SW.

Please include the words DATA PRIVACY REQUEST in the subject line of your email, or at the top of your letter.

 
Schedule

Category of data subject                

Candidates

Categories of personal data that we process:

Name, address and other contact details

Date of birth

Nationality (and work permit details where relevant)

Academic history and qualifications

Career history, referee details and references

Salary and benefit entitlement

Source of information

The above personal data is received direct from the data subject.

Purposes of the processing

We process the personal data listed above for the purposes of operating a recruitment service, providing services to both candidates and employers.

Lawful basis of processing

The lawful basis of processing is (a) that the processing is undertaken with the consent of the data subject, and/or (b) that the processing is necessary for the performance of a contract to which the data subject is party, or in order to take steps at the request of the data subject prior to entering into a contract.

Recipients of the personal data

The personal data that we hold about candidates will be disclosed to prospective employers, where we have the specific permission of the candidate to such disclosure.

Overseas transfers

None.

Duration of processing

All personal data is deleted 2 years after receipt by us, unless the subject asks for it to be retained.

FAQs


Is the provision of this personal data a statutory or contractual requirement, or a requirement necessary to enter into a contract?

No

What are the possible consequences of failure to provide such data?

You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we may be unable to match your details up with potential employers.

Is there any automated decision-making done using the personal data (including profiling)?

No.

Plans for further processing

None